If you're the owner of the file, you can add a setting to Excel and Word files called 'Read-only recommended.' When people open a file with this setting, they'll get a prompt that tells them the author recommends opening the file as read-only. To turn this setting on for a file, go to File Save a Copy Browse. Then click Tools General Options, and select the Read-only recommended check box. Click OK, and then save the file with a different name, or overwrite the current file. There are other ways to help protect the file from being edited. If the file is on OneDrive, you can.
Install Word Recovery Mac Tool. Download the latest version of iBeesoft Data Recovery for Mac by clicking the download button below. To be honest, the theory for how to recover the previous version of Word document on Mac is similar to the autoSave/autoRecover in Microsoft Word.
If the file is on SharePoint, you can. Save As isn't on the File menu when you open a document from OneDrive, OneDrive for Business or SharePoint Online. In these cases, the Save a Copy command appears on the File menu instead. Do you use Save As a lot?
Many people are used to working on a file, and then using File Save As to keep the changes in the copy and not the original. However, when AutoSave is on, your changes are continually saved to the original. So we recommend using File Save a Copy right away if you want your changes to apply to the copy and not the original. AutoSave appears in the upper-left corner if you are an Office 365 subscriber, and you have the latest versions of Excel, Word, and PowerPoint for Windows installed. Please note that if you have a work or school account, your administrator may control which version of Office you can install, and it may not be the latest version. If you're not a subscriber, don't worry.
There's still AutoRecover. AutoRecover helps protect files in case of a crash.
If you reopen the file after a crash, a version of the file with your latest changes appears in a Document Recovery pane. For more information on how to turn it on, see.
AutoSave is enabled when working on a file that is saved to OneDrive, OneDrive for Business, or SharePoint Online. If the file is saved to another location, then AutoSave is disabled. This will happen if your file is on a SharePoint On Premises site, a file server, or saved to a local path like C:. There are other reasons AutoSave could be disabled as well. Here is a list of common reasons for it to be disabled:. Your file is in an older format like.xls,.ppt, or.doc. Your file is in a local OneDrive folder and OneDrive is paused.
Your file is being synced by an older version of the OneDrive sync client. For more information on updating OneDrive, see.
Your file is embedded inside another Office file. Your presentation is in slide show mode. If you are using Excel, and tried the above, you may have a file that contains features that are not supported by AutoSave. Do one or more of the following to enable it:.
Turn off the. This feature is an older method of sharing. It has many limitations, and has been replaced. If possible, remove password encryption from the file: Go to File Info Protect Workbook. Then delete the password and click OK. If possible, remove restricted access: Go to File Info Protect Workbook Restrict Access and click Unrestricted Access.
If you are opening a workbook snapshot from SharePoint, choose to open the file instead of the snapshot. Turn off the Refresh data when opening file setting on all tables and PivotTables in the file.
Select the table or PivotTable, then go to Table Tools Design Refresh Connection Properties. Then uncheck Refresh data when opening file. Inactivate an add-in that's causing AutoSave to be disabled. Select File Options Add-Ins Excel Add-ins Go and then clear the check box for the add-in.
If you don’t want to save continually and you don't want to show others your changes, you can turn AutoSave off. Then, when you’re ready, click Save to show your changes to the other people working on the file. (Or, you can also turn the AutoSave switch back on to save and share your changes.) The default for AutoSave is to always be On for files that are on the cloud. However, if you turn AutoSave Off for a file, the program will remember and will keep it off every time you reopen that file.
If you switch it back On for a file, it will remember to keep in on for that file. Save As isn't on the File menu when you open a document from OneDrive, OneDrive for Business or SharePoint Online. In these cases, the Save a Copy command appears on the File menu instead. Do you use Save As a lot? Many people are used to working on a file, and then using File Save As to keep the changes in the copy and not the original. However, when AutoSave is on, your changes are continually saved to the original.
So we recommend using File Save a Copy right away if you want your changes to apply to the copy and not the original. AutoSave appears in the upper-left corner if you are an Office 365 subscriber, and you have the latest version of Excel, Word, and PowerPoint for Office 365 installed.
Please note that if you have a work or school account, your administrator may control which version of Office you can install, and it may not be the latest version. See for more information. If you're not a subscriber, don't worry.
There's still AutoRecover. AutoRecover helps protect files in case of a crash. If you reopen the file after a crash, a version of the file with your latest changes appears in a Document Recovery pane. For more information on how to turn it on, see. Note: If your File Open looks like the image below you must click the Online Locations button, then select your OneDrive or SharePoint file from there, in order for AutoSave to work.
There are other reasons AutoSave could be disabled as well. Here is a list of common reasons for it to be disabled:. Your file is in an older format like.xls,.ppt, or.doc. Your file is in a local OneDrive folder and OneDrive is paused. Your file is embedded inside another Office file. Your presentation is in slide show mode.
If you are using Excel, and tried the above, you may have a file that contains features that are not supported by AutoSave. Do one or more of the following to enable it:. Turn off the. This feature is an older method of sharing. It has many limitations, and has been replaced.
If possible, remove password encryption from the file: On the Review tab, click Protect Workbook. Then delete the password and click OK. If possible, remove restricted access: Go to File Restrict Permissions No Restrictions. If you are opening a workbook snapshot from SharePoint, choose to open the file instead of the snapshot. Turn off the Refresh data when opening file setting on all tables and PivotTables in the file. Select the table or PivotTable, then go to the Table tab. Click Refresh Connection Properties, and uncheck Refresh data when opening file.
Inactivate an add-in that's causing AutoSave to be disabled. Select Tools Excel Add-ins and clear the check box for the add-in. If you don’t want to save continually and you don't want to show others your changes, you can turn AutoSave off. Then, when you’re ready, click Save to show your changes to the other people working on the file. (Or, you can also turn the AutoSave switch back on to save and share your changes.) The default for AutoSave is to always be On for files that are on the cloud. However, if you turn AutoSave Off for a file, the program will remember and will keep it off every time you reopen that file. If you switch it back On for a file, it will remember to keep in on for that file.